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Going Green: Your Roadmap to a More Sustainable Office

By Molly Gingrich

Humans have spent centuries modifying our world to fit our needs. It comes at a cost. Our actions directly affect the natural landscape, other species, and the global ecosystem that supports us all.

 

No one person can fix the litany of issues humans have created in our environment, but collectively we can make a difference by instituting small changes. Businesses tend to have a large carbon footprint. That means your team has the potential to make a difference by changing everyday habits.

Since April of 2018, TOKY has been participating in the Green Business Challenge, in which we strive to meet important benchmarks to operate more sustainably. We’ve learned a lot, and we’d like to share that learning to help others make their offices more green.

 

Step 1: Assemble a Green Team

The best way to focus your team on changing everyday habits is to start with a small group that’s passionate about going greener. Assemble a few coworkers who have expressed interest in an office-wide green challenge and brainstorm ways to influence the larger team. The group should meet regularly (at a pace that works for your office) to assess progress toward stated goals.

 

Green Team Post

Liz Mohl, Associate Creative Director at TOKY (second from right), took a lead role on our green team. Our team meets once per month to assess our progress.

Step 2: Create Goals

Speaking of goals, your green team should outline specific, measurable goals and communicate those to the larger group. Start by asking the team what your office could potentially use less of on a day-to-day basis. You might consider:

  • Paper, especially for printing
  • Paper products in bathrooms
  • Plastic coffee cups
  • Plastic water bottles
  • Soda cans
  • Electricity

Old habits die hard. Don’t try to eliminate or significantly cut use right off the bat; aim for a week-by-week reduction in use that will build over time. Before long, good habits will become permanent and make room for new ones.

 

Green Team Post

Identify items your team may over-use in order to best recommend changes. 

Step 3: Cut Down Paper Use

Determine how much paper your office is using on a weekly basis (your printer probably keeps that information stored). Is it possible to conduct some meetings without any paper presentation copies? Are there certain clients that would react favorably to the suggestion of digital-only presentations? Unless it’s totally necessary, challenge yourself not to hit print and to conduct the majority of your work via screen.

Action items for cutting down paper use:

  • Track weekly paper printing and strive to print a little less each week
  • Encourage your team to conduct digital-only presentations and paper-free meetings when possible
  • Switch to recycled paper products in your restrooms

 

Green Team Post

TOKY shifted to holding our weekly production meetings on-screen only. While only saving a few sheets each week, annually this simple shift will save nearly 1,000 pieces of 11″x17″ paper. 

Step 4: Reduce Plastic Use

At current rate, by 2050 there will be more plastic than fish in the world’s oceans. From your morning coffee run to the water bottle you grab during a meeting to the to-go container from the deli, you’re probably using more plastic than you realize.

A few suggestions for cutting plastic use:

  • Replace plastic water bottles on hand for meetings and interviews with a sleek pitcher and modern glassware
  • Provide your team with reusable to-go coffee mugs; almost any coffee shop will fill a reusable mug, and most will even knock a few cents off the price
  • Carry tupperware for any lunch meeting leftovers to avoid paper, plastic, or styrofoam containers

 

Green Team Post

Styrofoam containers are almost impossible to recycle. Several of TOKY’s team members regularly bring reusable containers to restaurants so they can pass on the restaurant’s disposable boxes.

Step 5: Use Less Energy

Most offices have computers and electronics running all day long. On a national scale, being more efficient can reduce our reliance on expensive fuel, lower greenhouse gases, and even reduce our electricity bills.

A few suggestions for your office:

  • Replace all the light bulbs in your office with LEDs (which use up to 75% less energy)
  • Make sure the last one to leave turns off all lights
  • Encourage the team to turn their computers off overnight and on weekends

 

Step 6: Recycle it Right

Not every city recycles materials the same way or accepts all recyclable materials. In fact, one wrong item can send the whole batch to the landfill instead. In a single-stream system, for example, the recycling service processes all the materials without sorting, so it’s important to know what can’t go in the bin.

To be better recyclers, we suggest you:

  • Do your research on what can and can’t be recycled in your city
  • Move your recycling bins closer to the trash cans so they stay top-of-mind
  • Hang a sign above the bins for a quick reminder of what can’t be recycled

 

Step 7: Send Out a Regular Green Team Email

Keep your team in the know on progress so they continue to feel committed to new habits. Send out a weekly or monthly email with your paper count and an article from the web with a new sustainability tip. You might even consider including feedback or ideas from a coworker to show enthusiasm.

 

Green Team Post

Our team gets a weekly email letting us know how much paper we used (and if we printed more or less than last week), an article, and a sustainability tip from a coworker.

Read more about the St. Louis Green Business Challenge here. For more helpful articles from our team, sign up for our e-newsletter here.